The Optimized Huddle Room

June 28, 2019 2 min read

The Optimized Huddle Room

The look and layout of offices are changing, and that means the way people work is changing as well. Companies are increasingly turning to open office concepts to, among other models, to encourage spontaneous collaboration.

With this move, teams are also emphasizing the use of huddle rooms, small meeting area, typically seating 3-6 people, equipped with collaboration technology, more and more. Huddle rooms are more conducive to spontaneous brainstorming and breakout sessions, allowing the large, fancy conference rooms to be saved for important meetings with clients, partners, and investors. And because they can be grabbed at a moment’s notice when inspiration strikes, it eliminates the frustration when all of the meeting rooms are completely booked.

Huddle rooms can be productive because changing work environments from a familiar space can promote focus, inspiration and team camaraderie. They’re also a cost-efficient use of space that gives teams a more private space to collaborate and innovate.

According to the Frost & Sullivan survey, “Driving Collaboration throughout the Enterprise: Huddle Rooms Make All the Difference”, 50 percent of all organizations have already deployed huddle rooms, while another 30 percent are planning to do so in the next year. According to the findings, huddle rooms “support the kind of business transformation that will define successful companies in 2018 and beyond.”

These spaces are often filled with writing surfaces, such as wall-to-wall whiteboards because the act of putting “pen to paper” is how people like to brainstorm and how best to retain information. Most often (98.5 percent) the technology utilized in these rooms is analogue tools, which sacrifices key digital advantages.

Huddle rooms set up like this carry limitations – pictures of collaboration sessions on whiteboards can get buried in emails or on personal smartphones; expensive, complicated technology bogs down the process and eventually never get used; ideas, plans, and strategies can get lost or leaked.

Selecting the right technology helps companies maximize the possibilities of huddle rooms. Quilla can be that tool. It’s lightweight and portable, so it can be moved from room to room, and has a long-lasting battery, so it doesn’t need to always be connected to a power source. It offers a familiar writing experience while facilitating active participation from remote employees. Ideas get captured instantly, and because it’s connected to Wi-Fi and content is stored on the cloud, teams can easily pick up where they left off and easily share their progress. To learn more about how to maximize Quilla’s capabilities at your workplace, check out this slideshare.

To find out more about how Quilla can help optimize your huddle room, book a personalized demo.